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Guide to Writing Prompts for Writing-related Tasks (Content creation, drafting, planning, reporting, information synthesis) - Part 1

Follow these steps to create a plan spanning from one month to two years. This prompt writing approach works well for businesses with one to ten individuals. For larger teams and more complex task interdependencies, refer to Part 2.



Step 01: Consolidate available information, including

Company name - Product or service offering - Current customer base - Company culture (if applicable) - Sales figures (if available)


Above are my initial bullet points, and you can add more specific details. The more specific the information, the easier it will be for AI to generate responses tailored to your needs.


Step 02: Embody the AI's persona

Based on [copying all the information you consolidated above], assume the role of [desired AI role]. How would you propose that the company achieves [your desired outcome] within [specified timeframe], with [number of staff] and a budget of [allocated funds]? Please provide 5-10 ideas.

E.g.:

With the clothing brand AI4WorkLife, specializing in OEM for small and medium-sized businesses, currently headquartered in Bangkok, achieving a sales volume of 50,000 units in 2022, imagine yourself as the CEO. How would you propose that the company reaches a sales volume of 100,000 units in 2023, with a team of 5 core staff members and a budget of 100 million? The main objectives are cost optimization, streamlining intermediary processes, and enhancing customer experience. Please propose 5-10 ideas.

For each position, you need to clarify the steps as outlined above, which will generate a compiled proposal. Afterward, you can proceed to the next implementation step.


Step 03: Implementing the synthesized ideas

With the proposals received from AI, write the following prompt to continue the process:

The first proposal is excellent. Please help me with the detailed implementation of [first proposed content], including daily plans, necessary resources, and personnel requirements if applicable.


Step 04: Presenting detailed ideas

Now, how would you like to present the plans? Currently, there are various presentation formats such as tables, mind maps, or PowerPoint. Write the prompt to specify the desired presentation format:

This is an exceptionally detailed plan. Can you present the plan in [desired format]?


By using this approach to writing prompts, you can triple the productivity of any position within the company. The ability to synthesize and provide requested information to AI is remarkably efficient. Everyone should start incorporating this into their daily practices because streamlining personnel will significantly enhance the competitiveness of your business."

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